Adding Software License Fees

 

Screen Navigation: Agreements - Edit Agreement

 

Using this function, you can add, modify and remove standard software license fees and subscriptions for an agreement.

 

The Software License Fees consist of a one-time fee for the software licenses for the office and a fee for each ship using the software onboard. Simply specify the license fees for the office and vessels for each module in the table, and then select the terms in which the payment will be made.

 

Some modules may need to be updated constantly by BASS and, as such, requires the customer to pay a subscription fee. For example, the Port Forms and Port Guide features in the BASSnet Port Management module provides data on over 12,000 ports and terminals, 8,000 tanker berths and over 26,000 port service providers, which requires frequent updating.

 

 

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Add Software License Fees

To add software license fees to the agreement:

 

1. From the Agreement listing, choose the Agreement you would like to edit and click Actions then select Edit.

Alternatively, if you are creating a new agreement, enter the agreement details in the Agreement Header section, then click Save.

 

2. Click Software License.

 

 

 

The following table provides you with more information on the available fields under the Standard tab:

Field

Description
Allow license transfer Select this check box to allow the customer to switch licenses between vessels.
License Transfer Condition Enter the condition for license transfers between vessels.
For example, if license transfers are allowed, the customer is required to update BASS with a complete list of vessels that will use the modules.
No. of Contractual Vessels Enter the number of vessels contracted under this agreement.
% Discount Enter the percent discount applicable to the software license fees in this agreement.

 

3. Once you have entered the relevant fields, click Save.

 

4. The module table will be displayed. Click Add new record to add and configure the pricing of software licenses for each module per office/vessel user.

 

 

 

5. As you make changes, a red arrow will appear at the top left of the field indicating that there are changes that have not been saved.

 

  

 

6. Click Save changes to confirm.

 

 

 

Add Payment Terms

To add payment terms to the agreement:

 

1. Under the Standard tab, complete and save the standard software license fees.

You must save your entries under the Software License Fees sub tab before proceeding to insert payment terms.

 

2. Click the Payment Terms sub tab.

 

3. Under the Payment Terms sub tab, click Add new record to add new Payment Terms.

 

 

 

4. Select the payment terms and enter the percent Due and Due Date of the payments in the table.

Note: Payment Terms are created in the Register. Please refer to the Payment Term Register topic.

 

Alternatively, you can also click Add Default Payment Terms to add all the payment terms that have been created in the register for software licenses.

 

5. Click Save changes to add the payment terms to the agreement.

 

 

 

Add Software License Subscription

To add a subscription to the agreement:

 

1. In the Software License section, click the Subscription tab.

 

2. Under the Subscription tab, click Add Subscription. The New Subscription pop up window will be displayed.

 

 

 

The following table provides you with more information on the available fields:

Field

Description
Allow license transfer Select this check box to allow the customer to switch licenses between vessels.
If this check box is selected, the customer is required to update BASS with a complete list of vessels that will use the modules.

SaaS

 Select this check box if the customer has opted to subscribe to the BASSnet™ SaaS service.

No. of Contractual Vessels

 Enter the number of vessels contracted under this agreement.

Subscription Mode

 Select if the subscription is to be based on a monthly mode, quarterly mode, annually mode, etc.
Note: Subscription modes can be created in the Register. Please refer to the Subscription Mode Register topic.
Description Enter a description of the subscription.
Valid From

Select the date the subscription is to be valid from.
Valid Until Select the date the subscription is to be valid to.
Invoice Mode

Select whether the invoice should be issued on a monthly basis, quarterly basis, annually basis, etc, for this fee.
Total Office Amount Enter the total subscription amount payable for the office licenses.
Total Vessel Amount Enter the total subscription amount payable for the vessel licenses.

 

3. After entering the necessary details, click Save.

 

4. The module and payment terms tables will be displayed below. Click Add new record to add and configure the pricing for each module per office/vessel user and the payment terms.

 

Note: The module table will not be displayed if the SaaS check box is selected.

 

 

 

5. As you make changes, a red arrow will appear at the top left of the field indicating that there are changes that have not been saved. Click Save changes above each table to confirm.

 

 

 

6. Finally, click Save to add the newly created subscription to the agreement.

 

 

 

 

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