Print and Exceptional Checks

To print month-end payroll details:

1. From the HR Manager main menu, click Overview under the Payroll menu.

For the purpose of this lesson, we shall access the feature from the Overview screen.

2. On the Overview screen, click the Print and Check List link. The Print screen will be displayed. Use the search field to carry out a search for a Vessel or All vessels and ensure that the correct account period has been entered. Based on the account period, payroll details printed out will be in relation to the selected vessel(s) for that month. Click Go.

Note: Click the search icon in the search field to make your vessel selection from a list in the Vessel pop-up window.

3. In the Select for Print section, select the check boxes of the items that you want to print.

Note: If the Deductions check box is selected, you can use the drop-down menu to select a specific deduction type or all deduction types to be printed.

Note: If the Include Account Period Status radio button is selected, the payslip will display the Account Period Status, Pay Period From/To and the Pay Period No. of Days.

Note: If a crew member had worked on multiple vessels within the selected account period, then all of his activities over the multiple vessels will be displayed in the Payslip. The sum of the amounts across all these vessels will be displayed in the Payslip as well.

4. Click Print. After the selected report is generated, click on the print icon.

To perform exceptional checks:

1. From the HR Manager main menu, click Overview under the Payroll menu.

For the purpose of this lesson, we shall access the feature from the Overview screen.

2. On the Overview screen, click the Print and Check List link. The Print screen will be displayed. Use the search field to carry out a search for a Vessel or All vessels and ensure that the correct account period has been entered. Click Go.

Note: Click the search icon in the search field to make your vessel selection from a list in the Vessel pop-up window.

3. In the Exceptional Check section, you can select the relevant items for which you want to perform checks. For example, check for overdue crew, crew where bank account details have not been entered, crew with an invalid date of birth and so on.

Note: You can select the individual check boxes or click Select All to select all check boxes. The same applies for clearing all check boxes by using the Un-Select All button.  

4. Click Check to carry out the checks.

5. The details of the checks will be displayed in individual pop-up windows. Based on the missing details, you can then select the particular record and click either the Profile, Activity, MISC, Wages or Beneficiary button at the bottom of the pop-up window to enter the missing details. Please make all the necessary amendments before proceeding to close this account period.

 Example 1:

 Example 2: