Entering Earning Details

Here, you can enter all crew-related earnings for an account period. These earnings are categorized as Excess Overtime and Other Earnings.

Note: Data that was entered by office users will appear disabled to vessel users to prevent vessel users from overwriting data entered by office users.

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Entering Excess Overtime Earnings
Entering Other Earnings

Entering Excess Overtime Earnings for a Crew Member

Screen Navigation: Payroll - Crew Payroll - Excess OT link

To enter excess overtime earnings for a crew member:

1. From the HR Manager main menu, click Crew Payroll under the Payroll menu.

2. The Crew Payroll screen will be displayed. Use the search field to carry out a search for crew members based on either Vessel, Personnel List, Pool, Agent, Crew or All (i.e. all crew members based on the entered account period). For vessel users, the current vessel and accounting period is selected by default. Ensure that the correct vessel and account period have been entered and click Go.

Note: Click the search icon in the search field to make your selection of Vessel, Personnel List, Pool, Agent, Crew or All (i.e. all crew members based on the entered account period) from a list in the relevant pop-up window.

3. The crew members based on your selection will then be displayed on the screen. Click on a crew member's Crew IPN record to view his payroll details.

Then, in the Earnings column, click on the Excess OT link.

4. On the Excess OT window, click the '+' icon at the bottom of the table to add new overtime hours worked by the crew member. Enter information in the following fields:

Field	Description
Crew IPN	The crew number that is created by the System for the crew member will be automatically displayed.
Date	Use the calendar function to select the date the crew member worked overtime.
Type	Select the type of overtime, i.e. 'Excess OT' or 'Double Bottom' (allowance for crew working on tankers with a double bottom).
Department	Use the Lookup function to select the department the crew member falls under.
Charge To	This field gives you the option to charge the overtime to owners, charterers or other cost centers.
Dispute	Select this check box if there is any dispute regarding the overtime hours worked. Note: A back-end configuration is available to hide/display this check box.
Post to Account Period	Use the Lookup function to select a closed account period to which you want to post this transaction.
Hours	Enter the amount of overtime hours the crew member worked. Note: The total excess overtime hours cannot exceed 1500 hours. This is as per the validation that has been set in the System.
Rate	Use the Lookup function to select the overtime rate applicable to the crew member.
Rate Currency	The rate currency will be automatically displayed based on the rate selected.
Amount	The total amount payable based on the rate and hours worked will be automatically calculated by the System.
ROE	The exchange rate of the overtime earning currency against the base currency.
Amount	The amount in the base currency will be displayed based on the exchange rate.
Crew ROE	The exchange rate of the overtime earning currency against the crew currency.
Amount	The amount in the crew currency will be displayed based on the crew exchange rate.
Comments	Include any comments, if any.
Attachments (Paper clip icon)	Click in this column to display the Upload Manager pop-up window. Using this upload tool, you can upload and attach relevant documents to this record, for example, a soft-copy of the crew member's time sheet etc.

5. Click Save to save the changes, then click Recalculate to update the record on the Crew Payroll screen. The new overtime earnings information will now be reflected in the table on the Excess OT window, as well as in the Earnings column for Excess OT on the Crew Payroll screen.

Note: To remove a record from the table on the Excess OT window, highlight a record and then click the '-' icon.

Note: A back-end system configuration of 'CNPNCREW_RECALC' is available where if this configuration is turned on, the Crew Payroll screen will automatically update whenever a new transaction is added. This removes the need to click Recalculate.

Entering Other Earnings for a Crew Member

Screen Navigation: Payroll - Crew Payroll - Other link

To enter other earnings for a crew member:

1. From the HR Manager main menu, click Crew Payroll under the Payroll menu.

2. The Crew Payroll screen will be displayed. Use the search field to carry out a search for crew members based on either Vessel, Personnel List, Pool, Agent, Crew or All (i.e. all crew members based on the entered account period). Ensure that the correct account period has been entered and click Go.

3. The crew members based on your selection will then be displayed on the screen. Click on a crew member's Crew IPN record to view his payroll details. Then, in the Earnings column, click on the Other link.

4. On the Other Earnings window, click the '+' icon at the bottom of the table to add all earnings which are outside the crew member's regular income or expenses incurred. Enter information in the following fields:

Field	Description
Crew IPN	The crew number that is created by the System for the crew member will be automatically displayed.
Date	Use the calendar function to select the date that this other earning occurred.
Cost Element	Use the Lookup function to select the cost element of the other earning.
Department	Use the Lookup function to select the department that the crew member falls under.
Charge To	This field gives you the option to charge the amount to owners, charterers or other cost centers.
Cash	Select this check box to indicate whether earning was paid-off in cash. Other earning transactions carried out in cash will not be displayed in the Payroll Summary.
Status	Select the status of this other earning record.
Dispute	Select the check box to indicate if there is a dispute regarding the other earning. Note: A back-end configuration is available to hide/display this check box.
Post to Account Period	Use the Lookup function to select a closed account period to which you want to post this transaction.
Beneficiary Name	Use the Lookup function to select the crew member's beneficiary, if this amount is to be sent to the beneficiary. For instance, if the crew member is being paid off via his beneficiary.
Pay From	The start date of a special holiday bonus calculation will be automatically displayed, as selected on the Special Holiday Bonus screen.
Pay To	The end date of a special holiday bonus calculation will be automatically displayed, as selected on the Special Holiday Bonus screen.
Currency	Enter the currency of the other earning.
Amount	Enter the amount of the other earning.
ROE	The exchange rate of the other earning currency against the base currency.
Amount	The amount in the base currency will be displayed based on the exchange rate.
Crew Currency	The crew currency of the other earning.
Crew ROE	The exchange rate of the other earning currency against the crew currency.
Amount	The amount in the crew currency will be displayed based on the crew exchange rate.
Comments	Include comments, if any.
Attachments (Paper clip icon)	Click in this column to display the Upload Manager pop-up window. Using this upload tool, you can upload and attach relevant documents to this record, for example, a soft-copy of the crew member's time sheet etc.

5. Click Save to save the changes, then click Recalculate to update the record on the Crew Payroll screen. The new other earning information will now be reflected in the table on the Other Earnings window, as well as in the Earnings column for Other on the Crew Payroll screen.

Note: To remove a record from the table on the Other Earnings window, highlight a record and then click the '-' icon.

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