Jump to topic:Approving or Rejecting Proposed Trainings |
This feature enables you to approve or reject training activities that have been proposed for crew members. The Proposed trainings that are displayed on the Training Requests screen are derived from the trainings/courses that have been proposed when carrying out a Crew Evaluation (under the Proposed Training tab). The Planned trainings, however, are trainings that have been planned using the Training Planner.
Available training status you could search for:
Proposed - Training that has been proposed for a crew member. These are trainings that was proposed from the Evaluation page.
Rejected - Training that has been rejected.
Approved - Training that has been approved for a crew member.
Planned - Training that has been planned for a crew member using the Training Planner.
Registered - Training for which confirmation has been sent to the Training Center, using the 'Email Training Center' feature.
Cancelled - Training that has been cancelled.
Completed - Training that has been completed.
Pending Crew - Awaiting for the crew to accept the training request.
Declined - The crew have declined the training request.
No Show - Approved training for which a crew member did not attend.
All - Displays all training request records available in the System.
Screen Navigation: Training - Manage Training - Training Requests - Requests tab
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To approve a training that has been proposed for a particular crew member: 1. From the HR Manager main menu, click Training Requests under the Training module. 2. The Training Requests screen will be displayed. Click the Requests tab and carry out a search for trainings that have been proposed based on a date range. 3. To specify a date range for the search, select the From and To dates from the calendar Lookup functions. 4. Next, select 'Proposed' from the Status drop down menu. Note that you may also search by the training activity, and select all crew members to display all crew who have a training request for that particular activity. 5. Click Search. 6. A list of personnel and their proposed trainings will be displayed. The Personnel column in the table displays the basic information of the personnel who have been proposed to attend the training. The Proposed Training column displays the following:
7. To approve a proposed training, select the training activity that you want to approve. You can select more than one record at a time. 8. Click Approve. The training activity has now been approved and will no longer appear in the proposed training table. 9. You can view all proposed training records that have been approved by selecting 'Approved' from the Status drop down list and clicking Search. You can also now use the Training Planner to plan the actual dates for this training course activity.
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To reject a training that has been proposed for a particular crew member: 1. From the HR Manager main menu, click Training Requests under the Training module. 2. The Training Requests screen will be displayed. Click the Requests tab and carry out a search for trainings that have been proposed based on a date range. 3. To specify a date range for the search, select the From and To date from the calendar Lookup functions. 4. Next, select 'Proposed' from the Status drop down menu. 5. Click Search. 6. A list of personnel and their proposed trainings will be displayed. The Personnel column in the table displays the basic information of the personnel who have been proposed to attend the training. The Proposed Training column displays the following:
7. To reject a proposed training, select the training activity that you want to reject. You can select more than one record at a time. 8. Click Reject. The record will now be removed from the list. 9. You can view all proposed training records that have been rejected by selecting 'Rejected' from the Status drop down list and clicking Search.
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Undoing Approval of a Proposed Training
To undo a training that has been approved for a particular crew member: 1. From the HR Manager main menu, click Training Requests under the Training module. 2. The Training Requests screen will be displayed. Click the Requests tab and carry out a search for trainings that have been proposed based on a date range. 3. To specify a date range for the search, select the From and To date from the calendar Lookup functions. 4. Next, select 'Approved' from the Status drop down menu. 5. Click Search. 6. A list of personnel and their proposed trainings will be displayed. The Personnel column in the table displays the basic information of the personnel who have been proposed to attend the training. The Proposed Training column displays the following:
7. To undo a proposed training that has already been approved, select the training activity which approval you want to undo. You can select more than one record at a time. 8. Click Undo Approval. The record will be removed from the list and is now a training activity with a 'Proposed' status. 9. You can view all proposed training records which approval has been undone by selecting 'Proposed' from the Status drop down list and clicking Search.
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