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Training Register |
This function allows you to set up the training codes and the training group that the training codes fall under. If you have the appropriate access rights, you will also be able to modify and delete records in this register.
These training codes are used to denote the training courses either attended by a crew or those proposed for attendance. Each code also describes an individual training course required to be completed by seafarers as per the requirements of STCW'95 prior to joining a vessel. Training requirements can be set up in the System where based on Vessel Type and Rank, a crew would need to attend particular training courses.
Training group codes are used to group training codes when setting up training requirements for Vessel Type and Ranks. These codes are defined during implementation and consistently built up upon. This then acts as a reference for end users to streamline day-to-day operations.
Screen Navigation: Home - Administration - Registers - Crewing - Training
Creating Training Codes
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To create training codes: 1. From the HR Manager main menu, click Registers under the Home – Administration sub menu. Then, click Crewing, followed by Training. 2. The training codes that have been previously created will be displayed in the table. To create a new training code, click New. 3. The Training screen will be displayed where you can enter information in the following fields:
4. Click Save to complete the creation of this training code.
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Editing Training Codes
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To edit existing training codes: 1. From the HR Manager main menu, click Registers under the Home – Administration sub menu. Then, click Crewing, followed by Training. 2. The training codes that have been previously created will be displayed on the screen. To edit an existing training code, click an entry to view its details on the Training screen. 3. You may then edit the details of the training code in the available fields. Please note that some fields cannot be edited. 4. Click Save to save the changes you have made.
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Deleting Training Codes
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To delete existing training codes: 1. From the HR Manager main menu, click Registers under the Home – Administration sub menu. Then, click Crewing, followed by Training. 2. The training codes that have been previously created will be displayed on the screen. To delete an existing training code, highlight an entry on the screen. 3. Click Delete. Confirm your intention to delete the training code. The training code will then no longer be listed on the screen. Note: Alternatively, you can click to select a training code and view its details on the Training screen, then click Delete and confirm your intention to delete the code.
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Moving Training Codes
The 'move' function enables users to move training records from one Group / Sub Group to another Group / Sub Group.
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To move training codes: 1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Crewing, followed by Training. 2. From the Training Group list, select the group that 'holds' the training code. 3. The training codes for the selected group will be displayed, categorised into the With Subgroup and Without Subgroup categories. Select one or more training records from either or both categories that you want to move. 4. Click the Move to Group / Sub Group button to move the selected training code(s).
5. In the Move Training Course pop-up window, confirm the selected records on the left, then select the destination Group or Sub Group to move the records to. 6. Click Save. The records will then appear under the selected destination Group / Sub Group. When a Training Group is moved, all screens and lookup windows that reference Training Groups will automatically update to display the new group. Note: The 'move' function is only available for users granted the DELETE access right for Crewing - Training.
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