Training Register

This function allows you to set up the training codes and the training group that the training codes fall under. If you have the appropriate access rights, you will also be able to modify and delete records in this register.

These training codes are used to denote the training courses either attended by a crew or those proposed for attendance. Each code also describes an individual training course required to be completed by seafarers as per the requirements of STCW'95 prior to joining a vessel. Training requirements can be set up in the System where based on Vessel Type and Rank, a crew would need to attend particular training courses.

Training group codes are used to group training codes when setting up training requirements for Vessel Type and Ranks. These codes are defined during implementation and consistently built up upon. This then acts as a reference for end users to streamline day-to-day operations.

Screen Navigation: Home - Administration - Registers - Crewing - Training

Creating Training Codes

To create training codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Crewing, followed by Training.

2. The training codes that have been previously created will be displayed in the table. To create a new training code, click New.

3. The Crew Training screen will be displayed where you can enter information in the following fields:

Field	Description
Training Group Code	Enter a code to represent this training group.
Description	Enter a description of this training group.
Training Detail with Sub Group section: Click the '+' icon to add the training details that fall under a training sub group.
Sub Group	Enter a code to represent this training sub group.
Sub Group Description	Enter a description of this training sub group.
Training Code	Enter a code to represent the training.
Description	Enter a description of the training.
Sort Seq	Enter the sequential positioning of this training code in the hierarchy. The smaller the sort sequence number the higher up it is in the hierarchy.
Trade Area	Enter the trade area/industry of this training course.
Certificate	Use the Lookup function to select the certificate that is linked to this training.
STWC Ref	Enter the STCW reference for this training code.
Active	Select this check box to make this code active for use in the System.
Evaluation	Select this check box to ensure this training will be listed in the Training Lookup window accessed under the Activity - Evaluation screen - Proposed Training tab.
Training Detail section: Click the '+' icon to add the training details that fall under this training group.
Training Code	Enter a code to represent this training.
Description	Enter a description of this training.
Sort Seq	Enter the sequential positioning of this training code in the hierarchy. The smaller the sort sequence number the higher up it is in the hierarchy.
Certificate	Use the Lookup function to select the certificate that is linked to this training.
Trade Area	Enter the trade area/industry of this training course.
STCW Ref	Enter the STCW reference for this training code.
Active	Select this check box to make this code active for use in the system.
Evaluation	Select this check box to ensure this training will be listed in the Training Lookup window accessed under the Activity - Evaluation screen - Proposed Training tab.

4. Click Save to complete the creation of this training code.

Editing Training Codes

To edit existing training codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Crewing, followed by Training.

2. The training codes that have been previously created will be displayed on the screen. To edit an existing training code, click on an entry to view its details on the Crew Training screen.

3. You may then edit the details of the training code in the available fields. Please note that some fields cannot be edited.

4. Click Save to save the changes you have made.

Deleting Training Codes

To delete existing training codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Crewing, followed by Training.

2. The training codes that have been previously created will be displayed on the screen. To delete an existing training code, highlight an entry on the screen.

3. Click Delete. Confirm your intention to delete the training code. The training code will then no longer be listed on the screen.

Note: Alternatively, you can click on a training code to view its details on the Crew Training screen. Click Delete and confirm your intention to delete the code.