Entering Crew's Medical Details

To add a new medical examination details for a crew member:

1. From the HR Manager main menu, click Profiles under the Personnel menu.

2. Ensure that the crew profile for which you want to create a new medical examination record has been loaded. Use the Personnel search field to search and select the relevant crew profile.

Note: To use a previously saved list of crew, click the search icon in the Personnel search field to use the Personnel List feature on the Simple Search window. Use the drop-down function to select and load a list from the Personnel List section and click a crew member from the Search Result section to view his profile.

3. After you have loaded the crew profile record, click the Medical Examination sub tab under the Medical tab. This sub tab is used when a crew member is undergoing a medical examination for the purposes of reporting for duty.

4. Click the 'Click here to create new record' link to create a new medical examination record. On the Medical and P&I screen, enter information in the following fields:

5. The Medical Type Details table will be populated based on your selection in the Medical Type field above. You can click on a record in the table to enter values and comments as well.

6. The Cost Details table enables you to enter cost details with regards to this medical examination. Click the '+' icon to add information in the table and the Medical Examination - Assign Cost window will be displayed. You can select the Cost Code followed by the Date of the medical examination and the Amount of the examination.

7. Click Save after you have completed your entries to save the information entered. The medical record will now be listed in the Medical Examination table.

8. You can also click an entry in the Attachments column of the table to upload soft copies of the medical reports into the System. The Upload Manager will be displayed. Click the Add Attachment(s) button to browse for and select the attachment that is to be uploaded. Click OK. The attachment will be uploaded and can be accessed the next time from the Upload Manager window. To launch the Upload Manager again, simply click in the Attachment field.

Note: A back-end database-controlled feature is available where the System will perform a check on whether or not there are restrictions to a crew member's fitness in a Medical Examination record. If a crew member's fitness if 'Without Restrictions' (as selected in the Conditions field), then the System will perform the necessary checks on the validity of the record on the Check License screen. However, if 'With Restrictions, describe in Comments section' is selected, then the System will automatically highlight the record in purple (as 'Expired') on the Check License screen. Please note that this is a back-end database-controlled feature. If you would like to explore the option of including this feature, please contact BASS Support.

To add a new medical incident details for a crew member:

1. From the HR Manager main menu, click Profiles under the Personnel menu.

2. Ensure that the crew profile for which you want to create a new medical incident record has been loaded. Use the Personnel search field to search and select the relevant crew profile.

Note: To use a previously saved list of crew, click the search icon in the Personnel search field to use the Personnel List feature on the Simple Search window. Use the drop-down function to select and load a list from the Personnel List section and click a crew member from the Search Result section to view his profile.

3. After you have loaded the crew profile record, click the Medical Incident sub tab under the Medical tab. This sub tab is used to log the details of the crew member's visit to the doctor due to an illness or an injury.

4. Click the 'Click here to create new record' link to create a new medical incident record and the Medical and P&I screen will then be displayed. Select the Status of this incident record and then, under the Injury/Illness Details tab, enter information in the following fields:

5. In the Injury Details section, enter information in the following fields:

6. In the Illness Details section, you can further enter information pertaining to the crew member's injury in the Symptoms, Diagnosis and Comments fields. Click Save to save your entries.

7. Then, click the Treatment tab to enter information about the treatment received by the crew member. If the crew member received treatment onboard, enter information under the Onboard Treatment sub tab:

8. In the Treatment Details section, the table is populated based on your selection of injury Type under the Injury/Illness Details tab. You can then click a record in the table and enter the value and comments pertaining to the treatment.

9. In the Cost Details section, the table enables you to enter cost details with regard to medical treatment. Click the '+' icon to add a cost details record and enter the information in the available fields on the Onboard Treatment - Assign Cost window. Select the Cost Code followed by the Date of the medical visit and the Amount of the treatment. Click OK once done.

10. If the crew member received treatment ashore, enter information under the Ashore Treatment sub tab:

11. In the Treatment Details section, the table is populated based on your selection of injury Type under the Injury/Illness Details tab. You can then click a record in the table and enter the value and comments pertaining to the treatment.

12. In the Cost Details section, the table enables you to enter cost details with regard to medical treatment. Click the '+' icon to add a cost details record and enter the information in the available fields on the Ashore Treatment - Assign Cost window. Select the Cost Code followed by the Date of the medical visit and the Amount of the treatment. Click OK once done.

13. Click Save to save your entries. Then, click the Prognosis tab and select whether the crew member is Fit or Unfit for duty. If the crew member is deemed unfit, you can further select whether the crew member should be rested, hospitalized or repatriated, etc.

Note: If the record is linked to an activity, you can click the Update Activity button to update the crew member's activity on the Activity screen based on the prognosis.

14. Click Save after you have completed your entries to save the information entered. The medical record will now be listed in the Medical Incident table. An indicator will then be displayed on the Profiles screen to alert you that the crew member has had a medical incident. This alert will be displayed as a black dot with the number of medical incidents recorded for the crew member. Clicking this indicator will open up the Medical Incident tab on the Medical and P&I screen for this crew member.

15. You can also click an entry in the Attachments column of the table to upload soft copies of the medical reports into the System. The Upload Manager will be displayed. Click the Add Attachment(s) button to browse for and select the attachment that is to be uploaded. Click OK. The attachment will be uploaded and can be accessed the next time from the Upload Manager window. To launch the Upload Manager again, simply click in the Attachment field.