To set up the crew matrix report:
1. From the HR Manager main menu, click Crew Matrix under the Fleet menu. On the Crew Matrix screen, click the Crew Matrix Report Setup link.
2. The Crew Matrix Report Setup screen is displayed.
3. This is where you define the setup of the Crew Matrix Report. You will need to click the '+' icon and add the required items to the tables. Clicking the '-' icon on the other hand removes an item.
Example 1: Tanker Certification Setting
In these tables, you will need to define the vessel types that fall under Oil, Gas and Chemical Tankers. Then, add Licenses and Certificates that are required for the particular tanker certification. If the vessel you select when generating the report has been categorized under 'Oil', 'Gas' or 'Chemical', the Tanker Certification field in the report will display either an 'O', 'G' or a 'C' respectively.
Example 2: Certificate of Competency Setting
Click the '+' icon and select a Rank from the Lookup table. For instance if you select 'MASTER' then the required certificate for Master will be automatically populated in the table. Based on this when the Crew Matrix Report is generated (where a Master has been selected), if the Master holds this certificate, it will be displayed in the report, if he does not, then the 'Certificate of Competency' field will remain blank.
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Field |
Description |
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Tanker/Certification tab
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Vessel Type for Oil Tanker |
Select the Vessel Types that are to be denoted as a 'Oil Tanker'. Will be displayed as an 'O' in the report. Add licenses and certificates required for Oil Tanker Certification. |
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Vessel Type for Gas Tanker |
Select the Vessel Types that are to be denoted as a 'Gas Tanker'. Will be displayed as an 'G' in the report. Add licenses and certificates required for Gas Tanker Certification. |
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Vessel Type for Chemical Tanker |
Select the Vessel Types that are to be denoted as a 'Chemical Tanker'. Will be displayed as a 'C' in the report. Add licenses and certificates required for Chemical Tanker Certification. |
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Certificate of Competency Setting |
Select the license/certificate of competence required for each rank that is to be displayed in the report. If the selected crew member holds the license/certificate required for his rank, then it will be displayed in the report. |
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Radio Qualification Setting |
Select the 'License/Certificate for GOC' that is needed for the vessel. If any of the Officers displayed in the report holds this license, then it will be displayed under their column in the report. |
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STCW tab
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Basic Specialised Tanker
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Select the Basic Specialised Tanker licenses, training or certification. |
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Advanced Specialised Tanker
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Select the Advanced Specialised Tanker licenses, training or certification. |
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Officer and Engineer tab
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Rank for Deck Officer |
Select the Ranks that are to be denoted as 'Officers' for the purposes of the report generation. It is to indicate to the system, which ranks are referred to as 'Officer' so that the system will only take these ranks into account when generating the report. It also enables the system to segregate the 'Officers' from the 'Engineers' in the report layout. |
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Rank for Engine Officer |
Select the Ranks that are to be denoted as 'Engineers' for the purposes of the report generation. It is to indicate to the system, which ranks are referred to as 'Engineers' so that the system will only take these ranks into account when generating the report. It also enables the system to segregate the 'Officers' from the 'Engineers' in the report layout. |
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Deck Officer Rank for OOW |
Select the Ranks that are to be denoted as 'Officers' for the purposes of the OOW calculation. If a crew member has held any one of the ranks listed in this table then the number of years SAIL experience he held in that rank will be displayed in the report. |
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Engine Officer Rank for OOW |
Select the Ranks that are to be denoted as 'Engineers' for the purposes of the OOW calculation. If a crew member has held any one of the ranks listed in this table then the number of years SAIL experience he held in that rank will be displayed in the report. |
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Exclude Rank from OOW |
Ranks entered in this table will be excluded when calculating the 'Years in Rank (as OOW)'.
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4. After you have defined your settings, click Save at the top of the screen.
Note: To edit any of these settings, navigate to this screen, make changes as required and then click Save. To cancel a change, click Cancel without saving.
