Creating a New License Record

To create a new national license record for a crew member:

1. From the HR Manager main menu, click Profiles under the Personnel menu.

2. Ensure that the crew profile for which you want to create a new national license record has been loaded. Use the Personnel search field to search and select the relevant crew profile.

Note: To use a previously saved list of crew, click the search icon in the Personnel search field to use the Personnel List feature on the Simple Search window. Use the drop-down function to select and load a list from the Personnel List section and click a crew member from the Search Result section to view his profile.

3. After you have loaded the crew profile record, click the National sub tab under the Licenses tab.

4. Click the 'Click here to create new record' link to create a new national license record. A national license is a license given by a certain country to the license holder for him to be a crew member.

5. On the Licenses/Training screen, enter details in the following fields:

6. Click Save after you have completed your entries. The information you have entered will now be available in the table under the National sub tab on the Licenses/Training screen.

7. On the Licenses/Training screen, you can also add licenses as required by the Manning Scheme by clicking the Add Manning Requirements Licenses button. The Add Manning Requirements Licenses pop-up window will be displayed. Based on the Vessel, Scheme and Rank selections, the System will list the licenses required by the Manning Scheme. You can then easily select the licenses listed here and click OK to add them to the table under the National sub tab.

Note: You can right-click on a record listed in the table and select the Send Email option. The System will automatically include any attachments that you have uploaded for a record to an email that is to be sent out. The Email pop-up window will be displayed and the uploaded file will be automatically attached to the email. You can then type in the email address of any recipient as required. Multiple records can be selected and all the attachments will be automatically included in the email. The email of the sender will automatically be included in the CC/BCC field.

To create new flag state record for a crew member:

1. From the HR Manager main menu, click Profiles under the Personnel menu.

2. Ensure that the crew profile for which you want to create a new flag state record has been loaded. Use the Personnel search field  to search and select the relevant crew profile.

Note: To use a previously saved list of crew, click the search icon in the Personnel search field to use the Personnel List feature on the Simple Search window. Use the drop-down function to select and load a list from the Personnel List section and click a crew member from the Search Result section to view his profile.

3. After you have loaded the crew profile record, click the Flag State sub tab under the Licenses tab.

4. Click the 'Click here to create new record' link to create a new flag state record. Flag state records are certificates that recognize the licenses to be used on a flag state vessel.

5. On the Licenses/Training screen, enter details in the following fields:

6. Click Save after you have completed your entries. The information you have entered will now be available in the table under the Flag State sub tab on the Licenses/Training screen.

7. On the Licenses/Training screen, you can also add licenses as required by the Manning Scheme by clicking the Add Manning Requirements Licenses button. The Add Manning Requirements Licenses pop-up window will be displayed. Based on the Vessel, Scheme and Rank selections, the System will list the licenses required by the Manning Scheme. You can then easily select the licenses listed here and click OK to add them to the table under the Flag State sub tab.

Note: You can right-click on a record listed in the table and select the Send Email option. The System will automatically include any attachments that you have uploaded for a record to an email that is to be sent out. The Email pop-up window will be displayed and the uploaded file will be automatically attached to the email. You can then type in the email address of any recipient as required. Multiple records can be selected and all the attachments will be automatically included in the email. The email of the sender will automatically be included in the CC/BCC field.