Privileges and Access Elements

Privileges & Access Elements

This topic lists the privileges and access elements currently in the System and allows the System Administrator to understand the function of each access element and to assign the privileges to users accordingly.

Screen Navigation: Home - Administration - Roles/Users - Privileges tab

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Guidelines:

Field	Description
Delete	Selecting this permission gives the user access rights to delete a particular record in a selected module.
Insert	Selecting this permission gives the user access rights to create new records in a selected module.
Edit	Selecting this permission gives the user access rights to edit a particular record in a selected module.
Read	Selecting this permission gives the user access rights to view a particular record in a selected module.
Yes	Selecting this permission gives users access to a certain feature or module that is otherwise restricted.
Office	If the Type column only displays 'Office', then it can only be viewed by the staff at the office site.
Vessel	If the Type column only displays 'Vessel', then it can only be viewed by the crew onboard the vessel.
Vessel and Office	If the Type column displays 'Vessel & Office', then this allows access to both the staff at the office site and crew onboard the vessel.

ADMIN

License:

Access to enable users to renew their license for HRM. This can be done by clicking the Renew License button on the 'About...' screen, which can be accessed from the HRM login page or the HRM main page.

Select the relevant access rights of 'Read', 'Edit', 'Insert' or 'Delete' for each register. The selected role will then have access to the registers based on the access rights you have selected.

Security:

Field	Description
Role	Access to enable one or more users to be assigned to same roles. It is to ease the process of granting permissions and access rights to a group of users with similar privileges.
User	Allows users to create a user account with the relevant roles and privileges. This is crucial to authenticate a new user and define the actions or tasks that the user can perform.

Tools:

Field	Description
User Masking Tool	Allows the user to utilise the User Masking Tool to mask private/sensitive information in the System.

Vessels:

Field	Description
My Vessels	Ability to grant access of specific vessels to particular users that will appear as 'My Vessels' for that user. Click the '+' icon to add a vessel.

ALERTS

Select 'Yes' for each alert, under a specific sub module, that the user should receive.

DATA PRIVACY

General:

Field

Description

Allow access to personal information

Allows access to personal information on the Personnel - Profiles screen and the Crew Simple Search screen. If this access right is not granted, the following fields will be hidden: Date of Birth, Age, Gender, Birth Place, Nationality, Telephone, Mobile Number and Email.

Note: If this access right is not granted, only personal information of crew members that fall under the read only access rights for Manning Agents or Pools (that are permissible under the 'General Info - Read Only by Manning Agent' or 'General Info - Read Only by Pools' access rights, respectively) will be hidden.

Personal information of crew members that fall under the editable access rights for Manning Agents or Pools (that are permissible under the 'General Info - Editable by Manning Agent' or 'General Info - Editable by Pools' access rights, respectively) will NOT be hidden.

HUMAN RESOURCE - CREWING:

Crew Search:

Field	Description
Crew Search	Define access to work with the Crew Search screen.

Activity:

Field	Description
Crew Activity	Access to work with activity records. Select the relevant access rights of 'Read', 'Edit', 'Insert' or 'Delete'.
Crew Activity - Approval	Access to approve a crew activity. Select 'Yes' to enable crew activity approval.
Crew Activity - Editable by Manning Agent	Access to edit activity records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit activity records of a crew member who falls under the selected Manning Agent.
Crew Activity - Editable by Pool	Access to edit activity records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit activity records of a crew member who falls under the selected Pool.
Crew Activity - Enable Auto Check EVCT	Select 'Yes' to enable automatic EVCT checking when a new activity record is saved.
Crew Activity - Enable Auto Check License	Select 'Yes' to enable automatic checking of licenses when a new activity record is saved.
Crew Activity - Enable Travel Planning	Select 'Yes' to enable the display of the Travel Request pop-up window planner when a new activity record is saved.
Crew Activity - Lock Sign Off	Select 'Yes' to allow users holding this role to be able to lock the sign off date to prevent further changes.
Crew Activity - Lock Sign On	Select 'Yes' to allow users holding this role to be able to lock the sign on date to prevent further changes.
Crew Activity - Off Payroll	Select 'Yes' to allow users holding this role to be able to select the 'Not On Payroll' check box on the Activity screen.
Crew Activity - Overwrite Sign Off	Select 'Yes' to allow users holding this role to be able to overwrite the entered Sign Off date for activities.
Crew Activity - Overwrite Sign On	Select 'Yes' to allow users holding this role to be able to overwrite the entered Sign On date for activities.
Crew Activity - Read Only by Manning Agent	Access to view activity records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view activity records of a crew member who falls under the selected Manning Agent.
Crew Activity - Read Only by Pool	Access to view activity records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view activity records of a crew member who falls under the selected Pool.

Additional Info:

Field	Description
Crew Additional Information	Defined access to work with records on the Crew Additional Info screen.
Crew Additional Information - Approval	Provides users with access to approve Additional Information records.

Beneficiary:

Field	Description
Crew Beneficiary	Defined access to work with Beneficiary records.
Crew Beneficiary - Approval	Provides users with access to approve Beneficiary records. When users with this access right creates or approves the respective record, the status will automatically be set to Approved.
Crew Beneficiary - Editable by Manning Agent	Access to edit Beneficiary records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Beneficiary records of a crew member who falls under the selected Manning Agent.
Crew Beneficiary - Editable by Pool	Access to edit Beneficiary records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit Beneficiary records of a crew member who falls under the selected Pool.
Crew Beneficiary - Read Only by Manning Agent	Access to view Beneficiary records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view Beneficiary records of a crew member who falls under the selected Manning Agent.
Crew Beneficiary - Read Only by Pool	Access to view Beneficiary records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view Beneficiary records of a crew member who falls under the selected Pool.
View Own Record	Select 'Yes' to allow users to view their own Beneficiary records.

Benefit:

Field	Description
Crew Benefit	Defined access to work with records on the Crew Benefit screen.

Budget:

Field	Description
Budget Approval	Provides users with access to approve Budget records.
Budgets - Editable by Manning Agent	Access to edit Budget records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Budget records that fall under the selected Manning Agent.
Budgets - Read Only by Manning Agent	Access to view Budget records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view Budget records that fall under the selected Manning Agent.
Budgets	Defined access to work with Budget records.
Budget Comparison	Provides users with access to carry out budget comparisons.
Fleet Budget Comparison	Provides users with access to carry out fleet budget comparisons.

Certificate:

Field	Description
Crew Certificate	Provides access to Crew Certificates
Crew Certificate - Editable by Manning Aggent	Access to edit Certificate records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Certificate records that fall under the selected Manning Agent.
Crew Certificate - Editable by Pool	Access to edit Certificate records based on Pool. Click the '+' icon to add a Pool. The user will now be able to edit Certificate records that fall under the selected Pool.
Crew Certificate - Read Only by Manning Agent	Access to view Certificate records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Certificate records that fall under the selected Manning Agent.
Crew Certificate - Read Only by Pool	Access to view Certificate records based on Pool. Click the '+' icon to add a Pool. The user will now be able to edit Certificate records that fall under the selected Pool.
Crew Certificate History	Provides access to the Crew Certificate History.

Competence & Training:

Field	Description
Competence Matrix Setup	Defined access to set up the competence matrix.
Training Planner	Defined access to work with the training records in the Training Planner.
Planner - Editable by Manning Agent	Access to edit records in the Training Planner based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Training Planner records of a crew member who falls under the selected Manning Agent.
Planner - Editable by Pool	Access to edit records in the Training Planner based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit Training Planner records of a crew member who falls under the selected Pool.
Planner - Read Only by Manning Agent	Access to view records in the Training Planner based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view Training Planner records of a crew member who falls under the selected Manning Agent.
Planner - Read Only by Pool	Access to view records in the Training Planner based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view Training Planner records of a crew member who falls under the selected Pool.
Training Center	Defined access to work with Training Center records.
Training Center - Editable by Training Center	Access to edit records on the Training Center screen based on Training Centers. Click the '+' icon to add a Training Center. The user will now be able to edit records under the selected Training Center.
Training Center - Read Only by Training Center	Access to view records on the Training Center screen based on Training Centers. Click the '+' icon to add a Training Center. The user will now be able to view records under the selected Training Center.
Training Events	Defined access to work with Training Events records.
Training Gap Analysis	Provides users with access to carry out a training gap analysis.
Training Requests/Proposal	Defined access to work with records on the Training Requests screen.
Training Requests/Proposal - Approve and Reject	Enables users holding this role to approve or reject trainings for crew members that appear on the Training Requests screen.
Training Requirements	Defined access to set up Training Requirements.

Complaint:

Field	Description
Crew Complainant Representative	Provides users with access to lodge a complaint on a crew member's behalf as a representative.
Crew Complaint	Defined access to work with Crew Complaint records.
Crew Complaint - Acknowledged by	Provides users with access to acknowledge crew complaints.
Crew Complaints Listing	Provides users with access to view a listing of crew complaints.

Corporate Scratch Pad:

Field	Description
Corporate Scratch Pad	Defined access to work with Corporate Scratch Pad records.
Corporate Scratch Pad - Editable by Manning Agent	Access to edit Corporate Scratch Pad records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Corporate Scratch Pad records of a crew member who falls under the selected Manning Agent.
Corporate Scratch Pad - Editable by Pool	Access to edit Corporate Scratch Pad records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit Corporate Scratch Pad records of a crew member who falls under the selected Pool.
Corporate Scratch Pad - Read Only by Pool	Access to view Corporate Scratch Pad records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view Corporate Scratch Pad records of a crew member who falls under the selected Pool.
Corporate Scratch Pad - Read Only by Manning Agent	Access to view Corporate Scratch Pad records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view Corporate Scratch Pad records of a crew member who falls under the selected Manning Agent.

Crew Behaviour Report:

Field	Description
Crew Behaviour Report	Defined access to work with records on the Crew Behaviour Report screen.
Crew Behaviour Report - Reviewer	Provides users with access to review Crew Behaviour Reports.

Day Tracking:

Field	Description
Day Tracking	Defined access to work with the leave records on the Day Tracking screen.

Education Information:

Field	Description
Crew Educational Information	Defined access to work with education information records.

Employment History:

Field	Description
Crew Employment History	Defined access to work with Employment History records.
Crew Employment History - Approval	Provides users with access to approve Employment History records. When users with this access right creates or approves the respective record, the status will automatically be set to Approved.
Overwrite Beginning Longevity	Enables users to make changes to the Beginning Longevity field.

Evaluation:

Field	Description
Crew Evaluation	Defined access to work with Evaluation records.
Crew Evaluation - Editable by Manning Agent	Access to edit Evaluation records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Evaluation records of a crew member who falls under the selected Manning Agent.
Crew Evaluation - Editable by Pool	Access to edit Evaluation records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit Evaluation records of a crew member who falls under the selected Pool.
Crew Evaluation - Read Only by Manning Agent	Access to view Evaluation records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view Evaluation records of a crew member who falls under the selected Manning Agent.
Crew Evaluation - Read Only by Pool	Access to view Evaluation records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view Evaluation records of a crew member who falls under the selected Pool.
Crew Evaluation - Unrestricted Deletion Permission	Gives users unrestricted permission to delete a Crew Evaluation.
Crew Evaluation - View by Creator	Provides access to only the creator, employee being evaluated and reviewer to view Evaluation records. When a user with this access right creates an evaluation record for a crew, in addition to the user that created the record, the crew that is being evaluated, and the assigned reviewer, the evaluation record will be viewable to users that have the access right “Crew Evaluation – Unrestricted Deletion Permission”.
Crew Evaluation - View Evaluation Summary	Provides access to view the Evaluation Summary screen by clicking the Evaluation Summary link on the Activity screen. Users with this access right will then be able to view a summary of all evaluations that have been carried out on the new crew member.
Crew Evaluation - View Reviewer Comments	Provides access to the Reviewer's Comments tab on the Evaluation screen.
Crew Goal	Access to create, edit or view evaluation goals

Experience:

Field	Description
Experience	Defined access to work with all crew Experience records.

Leave Calculation/Adjustment:

Field	Description
Leave Calculation/Adjustment	Defined access to work with leave records on the Leave Calculation/Adjustment screen.

License/Training/Course:

Field	Description
Crew License	Defined access to work with License/Training records.
Crew License - Editable by Manning Agent	Access to edit License/Training records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit License/Training records of a crew member who falls under the selected Manning Agent.
Crew License - Editable by Pool	Access to edit License/Training records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit License/Training records of a crew member who falls under the selected Pool.
Crew License - Read Only by Manning Agent	Access to view License/Training records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view License/Training records of a crew member who falls under the selected Manning Agent.
Crew License - Read Only by Pool	Access to view License/Training records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view License/Training records of a crew member who falls under the selected Pool.
Crew License History	Provides users with access to the License History screen.
Seagull Lookup	Provides users with access to use the Seagull Lookup feature.

Maintenance:

Field	Description
Crew Maintenance	Access to work with records on the Crew Maintenance screen.

Matrix:

Field	Description
Crew Matrix Report	Access to view crew matrix reports.
Crew Matrix Report Setup	Defined access to set up crew matrix report.
Matrix Compliant	Access to view the matrix compliant report.
Matrix Deficient	Access to view the matrix deficient report.

Medical:

Field	Description
Crew Medical	Defined access to work with Medical records.
Crew Medical - Editable by Manning Agent	Access to edit Medical records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Medical records of a crew member who falls under the selected Manning Agent.
Crew Medical - Editable by Pool	Access to edit Medical records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit Medical records of a crew member who falls under the selected Pool.
Crew Medical - Read Only by Manning Agent	Access to view Medical records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view Medical records of a crew member who falls under the selected Manning Agent.
Crew Medical - Read Only by Pool	Access to view Medical records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view Medical records of a crew member who falls under the selected Pool.
Crew Medical - View Own Record	Select 'Yes' to allow users to view their own Medical records.

Misc:

Field	Description
Crew Misc	Access to work with Misc records.

Notes/Remarks:

Field	Description
Crew Notes/Remarks	Defined access to work with records on the Notes/Remarks screen.
Notes/Remarks - Editable by Manning Agent	Access to edit Notes/Remarks records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit Notes/Remarks records of a crew member who falls under the selected Manning Agent.
Notes/Remarks - Editable by Pool	Access to edit Notes/Remarks records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit Notes/Remarks records of a crew member who falls under the selected Pool.
Notes/Remarks - Read Only by Manning Agent	Access to view Notes/Remarks records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view Notes/Remarks records of a crew member who falls under the selected Manning Agent.
Notes/Remarks - Read Only by Pool	Access to view Notes/Remarks records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view Notes/Remarks records of a crew member who falls under the selected Pool.

Planner:

Field	Description
Planned Crew Change	Access to use the Planned Crew Change feature.
Planner	Access to carry out crew rotation planning on the Rotation Planning screen.
Planner Overview	Access to use the Planning Overview feature.
Planning Overview - Request	Allows user to change the activity status in the Planning Overview screen to Request
Planning Overview - Post a Job	Allows user to change the activity status in the Planning Overview screen to Job Posted
Planning Overview - Draft Proposal	Allows user to change the activity status in the Planning Overview screen to Draft Proposal
Planning Overview - Propose	Allows user to change the activity status in the Planning Overview screen to Proposed
Planning Overview - Draft Planning	Allows user to change the activity status in the Planning Overview screen to Draft Planning
Planning Overview - Approve Planning	Allows user to change the activity status in the Planning Overview screen to Approve Planning
Planning Overview - Review Planning	Allows user to change the activity status in the Planning Overview screen to Review Planning
Planning Overview - Pending Crew	Allows user to change the activity status in the Planning Overview screen to Pending Crew
Planning Overview - Plan	Allows user to change the activity status in the Planning Overview screen to Planned

POEA:

Field	Description
POEA	Defined access to work with POEA records.

Pre Promotion List:

Field	Description
Pre Promotion List	Defined access to work with the Pre Promotion List feature.

Profile:

Field	Description
Crew Profile	Defined access to work with Profile records.
Crew Profile - Crew Consent	Allows the user access to select the Crew Consent Received check box and set the consent validity period on the Personnel - Profile screen - Personal Info tab - Extra Details sub tab.
Crew Profile - Proposed for Promotion Indicator	Select 'Yes' to display the green 'Proposed for promotion' icon on the Profiles screen to indicate that the selected crew member has been proposed for a promotion. Select 'Yes' to also display the 'For Promotion' column under the Result tab on the Crew Search screen. This column indicates whether or not the crew member is ready for promotion.
Crew Profile - View Own Record	Select 'Yes' to allow users to view their own Profile records.
Crew Profiles - Send to Seagull	Provides users with access to use the Send to Seagull feature.
General Info - Editable by Manning Agent	Access to edit the main information of Profile records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the main information of the Profile record of a crew member who falls under the selected Manning Agent.
General Info - Editable by Pool	Access to edit the main information of Profile records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the main information of the Profile record of a crew member who falls under the selected Pool. Access to enter or edit Pool Codes on the Personnel - Profiles screen.
General Info - Read Only by Manning Agent	Access to view the main information of Profile records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the main information of the Profile record of a crew member who falls under the selected Manning Agent.
General Info - Read Only by Pool	Access to view the main information of Profile records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view the main information of the Profile record of a crew member who falls under the selected Pool.
Personal Info - Hide Address	If this access right is selected, the 'Address' sub tab on the Personnel - Profile screen - Personal Info tab will not be visible for the User.
Personal Info - Hide Extra Details	If this access right is selected, the 'Extra Details' sub tab on the Personnel - Profile screen - Personal Info tab will not be visible for the User.
Personal Info - Hide Family	If this access right is selected, the 'Family' sub tab on the Personnel - Profile screen - Personal Info tab will not be visible for the User.
Profile Batch Entry	Access to perform batch entry of Profile records.
Replicate Attachment	Access for users to replicate attachments.

Proposed Vacancy:

Field	Description
Propose Vacancy	Defined access to work with the Propose Vacancy feature.

Travel:

Field	Description
Crew Portal - Travel - Flight	Allows the user access to Flight information on the Crew Portal mobile app.
Crew Portal - Travel - Hotel	Allows the user access to Hotel information on the Crew Portal mobile app.
Crew Portal - Travel - Other	Allows the user access to Other information on the Crew Portal mobile app.
Crew Portal - Travel - Transport	Allows the user access to Transport information on the Crew Portal mobile app.
Travel - Requests	Defined access to work with travel requests on the Requests screen.
Travel Comparison	Defined access to work with records on the Travel Comparison screen.
Travel Comparison - Approve	Access to approve travel plans on the Travel Comparison screen.
Travel Comparison - Editable by Manning Agent	Access to edit the travel plan records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the travel plan records of a crew member, on the Travel Comparison screen, who falls under the selected Manning Agent.
Travel Comparison - Editable by Pool	Access to edit the travel plan records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the travel plan records of a crew member, on the Travel Comparison, who falls under the selected Pool.
Travel Detail	Defined access to work with Travel Detail records.
Travel Portal - Editable by Travel Agent	Allows travel agents registered as Users under the System to access the BASSnet Travel Request Portal (i.e. to view travel requests received and directly submit suggested booking options).
Travel Request	Defined access to work with Travel Request records.
Travel Request - Export to Excel	Access to export travel requests to Excel.
Travel Request - Get ATPI Detail	Allows the user to click Get ATPI Detail on the Travel Request screen to manually update travel bookings from ATPI CrewLink
Travel Request - Launch ATPI CrewLink	Allows the user to click Launch ATPI CrewLink on the Travel Request screen to directly access the CrewLink page in the browser.
Travel Request - Send to ATPI	Allows the user to send travel requests to ATPI travel agents using the ATPI integration feature.
Travel Request - Send to Instone	Access to send travel requests to Instone travel agents using the Instone integration feature.
Travel Request - Send to Travel Agent	Access to send travel requests to travel agents.

Travel Document:

Field

Description

Crew Travel Document

Defined access to work with Travel Document records.

Crew Travel Document - Approval

Provides users with access to approve Travel Document records.

When users with this access right creates or approves the respective record, the status will automatically be set to Approved.

Fleet:

Field	Description
Activity Batch Lock	Enables users to use the Activity Batch Lock feature.
Costs - Medical Incident	Defined access for users to work with Medical Incident claim records.
Claims - P&I	Defined access for users to work with P&I claim records.
Costs - Training	Defined access for users to work with Training claim records.
Costs - Travel	Defined access for users to work with Travel claim records.
Crew Administration	Defined access for users to work with the Crew Administration feature.
Crew Embarkation	Defined access to work with the Crew Embarkation feature.
Crew Lists	Defined access to work with records on the Crew Lists screen.
Crew Lists - Read Only by Manning Agent	Access to view crew sailing records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view crew sailing records of crew members who fall under the selected Manning Agent.
Crew Lists - Read Only by Pool	Access to view crew sailing records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view crew sailing records of crew members who fall under the selected Pool.
EDI to MPA	Defined access to work with EDI to MPA records.
EDI to MPA (Details)	Defined access to work with EDI to MPA detail records.
Manning Requirements	Defined access to work with records on the Manning Requirements screen.
MLC Compliance - Complaints	Defined access for users to work with Complaint records.
Ship Alcohol Test	Defined access to work with records on the Alcohol Test screen.
Ship Onboard Training/Drills	Defined access to work with records on the Onboard Training/Drills screen.
Staff Strength	Access to use the Staff Strength feature.
Unfilled Position	Defined access to use the Unfilled Position feature.
Vessel List	Access to view records on the Vessel List screen.
Vessel Particulars	Defined access to work with records on the Vessel Particulars screen.

PAYROLL

Account Period:

Field	Description
Account Period	Defined access to work with Account Period records.
Account Period - Batch Open	Access to open account periods in batch mode.
Account Period - Remove Opened Account Period	Access to remove a currently open account period.
Account Period - Re-Open Closed Account Period	Access to re-open an account period that has been closed.

Allotments:

Field	Description
Compulsory Allotments	Defined access to work with Compulsory Allotment records.
Compulsory Allotments - Editable by Manning Agent	Access to edit the Compulsory Allotment records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the Compulsory Allotment records of a crew member who falls under the selected Manning Agent.
Compulsory Allotments - Editable by Pool	Access to edit the Compulsory Allotment records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the Compulsory Allotment records of a crew member who falls under the selected Pool.
Compulsory Allotments - Read Only by Manning Agent	Access to view the Compulsory Allotment records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the Compulsory Allotment records of a crew member who falls under the selected Manning Agent.
Compulsory Allotments - Read Only by Pool	Access to view the Compulsory Allotment records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view the Compulsory Allotment records of a crew member who falls under the selected Pool.
Revised Approved Allotment	Defined access to revise allotments that have been approved.
Voluntary Allotments	Defined access to work with voluntary allotment records
Voluntary Allotments - Editable by Manning Agent	Access to edit the Voluntary Allotment records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the Voluntary Allotment records of a crew member who falls under the selected Manning Agent.
Voluntary Allotments - Editable by Pool	Access to edit the Voluntary Allotment records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the Voluntary Allotment records of a crew member who falls under the selected Pool.
Voluntary Allotments - Read Only by Manning Agent	Access to view the Voluntary Allotment records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the Voluntary Allotment records of a crew member who falls under the selected Manning Agent.
Voluntary Allotments - Read Only by Pool	Access to view the Voluntary Allotment records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view the Voluntary Allotment records of a crew member who falls under the selected Pool.

Batch Allotment Payroll:

Field	Description
Batch Allotment Payroll	Defined access to work with records on the Batch Allotment screen.

Crew Balance:

Field	Description
Crew Balance	Access to work with records on the Crew Balance screen to pay-off crew.
Crew Balance - Editable by Manning Agent	Access to edit the Crew Balance records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the Crew Balance records of a crew member who falls under the selected Manning Agent.
Crew Balance - Editable by Pool	Access to edit the Crew Balance records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the Crew Balance records of a crew member who falls under the selected Pool.
Crew Balance - Read Only by Manning Agent	Access to view the Crew Balance records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the Crew Balance records of a crew member who falls under the selected Manning Agent.
Crew Balance - Read Only by Pool	Access to view the Crew Balance records based on Pool codes. Click the '+' icon to add a Pool The user will now be able to view the Crew Balance records of a crew member who falls under the selected Pool.

Crew Loan:

Field	Description
Crew Loan	Defined access to work with Crew Loan records.

Crew Open Balance:

Field	Description
Crew Open Balance	Access to work with Opening Balance records of crew.
Crew Opening Balance - Editable by Manning Agent	Access to edit the Opening Balance records of crew based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the Opening Balance records of a crew member who falls under the selected Manning Agent.
Crew Opening Balance - Editable by Pool	Access to edit the Opening Balance records of crew based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the Opening Balance records of a crew member who falls under the selected Pool.
Crew Opening Balance - Read Only by Manning Agent	Access to view the Opening Balance records of crew based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the Opening Balance records of a crew member who falls under the selected Manning Agent.
Crew Opening Balance - Read Only by Pool	Access to view the Opening Balance records of crew based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view the Opening Balance records of a crew member who falls under the selected Pool.

Crew Rounding Adjustment:

Field	Description
Crew Rounding Adjustment	Access to work with the Accumulative Rounding Adjustment and Non-Accumulative Rounding Adjustment feature.
Crew Rounding Adjustment - Editable by Manning Agent	Access to edit Accumulative Rounding Adjustment and Non-Accumulative Rounding Adjustment records based on Manning Agent codes. Click the '+' icon to add a Manning Agent. The user will now be able to edit the records of a crew member who falls under the selected Manning Agent.
Crew Rounding Adjustment - Editable by Pool	Access to edit Accumulative Rounding Adjustment and Non-Accumulative Rounding Adjustment records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the records of a crew member who falls under the selected Pool.

Deductions:

Field	Description
Deductions	Access to work with Deduction records.
Deductions - Editable by Manning Agent	Access to edit the crew Deduction records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the crew Deduction records of a crew member who falls under the selected Manning Agent.
Deductions - Editable by Pool	Access to edit the crew Deduction records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the crew Deduction records of a crew member who falls under the selected Pool.
Deductions - Read Only by Manning Agent	Access to view the crew Deduction records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the crew Deduction records of a crew member who falls under the selected Manning Agent.
Deductions - Read Only by Pool	Access to view the crew Deduction records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view the crew Deduction records of a crew member who falls under the selected Pool.
Other Deductions - Approval	Provides access to approve Other Deductions records.

Earnings:

Field	Description
Earnings	Access to work with Earning records.
Earnings - Editable by Manning Agent	Access to edit the crew Earning records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the crew Earning records of a crew member who falls under the selected Manning Agent.
Earnings - Editable by Pool	Access to edit the crew Earning records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to edit the crew Earning records of a crew member who falls under the selected Pool.
Earnings - Read Only by Manning Agent	Access to view the crew Earning records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the crew Earnings records of a crew member who falls under the selected Manning Agent.
Earnings - Read Only by Pool	Access to view the crew Earning records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view the crew Earning records of a crew member who falls under the selected Pool.
Other Earnings - Approval	Provides access to approve Other Earnings records. When users with this access right creates or approves the respective record, the status will automatically be set to Approved.

Export Payment File:

Field	Description
Export Payroll File	Access to use the Export Payroll File feature.

Export Payroll Info:

Field	Description
Export Payroll Info	Access to use the Export Payroll Info feature.

Month End Instruction:

Field	Description
Month End Instruction	Access to view the month end instructions.

Month End Print:

Field	Description
Month End Print	Access to the Print feature.

Payment History:

Field	Description
Payment History	Access to view Payment History records on the Payment History screen.

Previous Employment:

Field	Description
Previous Employment	Access to view Previous Employment records.

Process Payroll:

Field	Description
Crew Payroll	Defined access for users to work with the Crew Payroll Overview feature.
Payroll Overview	Defined access for users to work with the Payroll Overview feature.

Ship Account:

Field	Description
Manage Ships Accounts	Defined access to work with Ship's Account records.

Ship Open Balance:

Field	Description
Ship Opening Balance	Access to work with the Ship's Opening Balance.

Sign Off Instruction:

Field	Description
Crew Sign Off Instruction	Access to view the Crew Sign Off instructions feature.

Sign Off Print:

Field	Description
Sign Off Print	Access to the Print feature for crew sign off.

Site Setup:

Field	Description
Setup	Defined access to the Payroll Setup available under the Administration module.

Wage Summary:

Field	Description
Wage Summary	Access to the Payroll Summary feature to view Payroll Summary records.
Wage Summary - Close Crew Balance	Access to use the Close Crew Balance feature.
Wage Summary - Read Only by Manning Agent	Access to view the Payroll Summary records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the Payroll Summary records of a crew member who falls under the selected Manning Agent.
Wage Summary - Read Only by Pool	Access to view the Payroll Summary records based on Pool codes. Click the '+' icon to add a Pool. The user will now be able to view the Payroll Summary records of a crew member who falls under the selected Pool.
Wage Summary - Re-Open Crew Balance	Access to re-open Crew Balance records that have been closed.

Wages:

Field

Description

Wages

Defined access to Wage records on the Wages screen.

Note: Users with 'Read' access right cannot select a CBA when creating a new Employment History record.

Wages - Approval

Access to approve Wage records.

When users with this access right creates or approves the respective record, the status will automatically be set to Approved.

RECRUITMENT

Field	Description
Applicant Profile	Defined access to the applicant profile records.
Applicant Profile - Allow Hire	Defined access to hire applicants.
Applicant Profile - Editable by Manning Agent	Access to edit the Applicant Profile records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to edit the Applicant Profile records of crew members who fall under the selected Manning Agent.
Applicant Profile - Editable by Pool	Access to edit the Applicant Profile records based on Pool codes. Click the '+ icon to add a Pool. The user will now be able to edit the Applicant Profile records of crew members who fall under the selected Pool.
Applicant Profile - Read Only by Manning Agent	Access to view the Applicant Profile records based on Manning Agents. Click the '+' icon to add a Manning Agent. The user will now be able to view the Applicant Profile records of crews members who fall under the selected Manning Agent.
Applicant Profile - Read Only by Pool	Access to view the Applicant Profile records based on Pool codes. Click the '+ icon to add a Pool. The user will now be able to view the Applicant Profile records of crew members who fall under the selected Pool.
Crew Applicant	Access to use the Apply feature.
Job Search	Allows access to the Job Search feature.
List of Applications	Access to view the list of applications on the List of Applications screen.
Manage Vacancies	Defined access to work with records on the Manage Vacancies screen.
Recruitment Setup	Defined access to the Setup tab on the Recruitment Setup screen.
Requirement Setup	Defined access to the Requirements Setup tab on the Recruitment Setup screen.

REPORTS

Crewing:

Field	Description
Reports for Crewing	Select 'Yes' to grant access to the various reports available.

Leave Management:

Field	Description
Reports for Leave Management	Select 'Yes' to grant access to the various reports available.

Payroll:

Field	Description
Reports for Payroll	Click 'Read' to grant access to the various reports available.

Provisions and Bonded Stores:

Field	Description
Reports for Provisions and Bonded Stores	Click 'Read' to grant access to the various reports available.

WAGE MARKET RATE

Field	Description
Internal Wage Market Rate Entry	Defined access for users to work with the internal Wage Market Rate Entry feature.
Wage Market Rate Comparison	Defined access for users to work with the Wage Market Rate Comparison feature.
Wage Market Rate Entry	Defined access for users to work with the Wage Market Rate Entry feature.

LEAVE MANAGEMENT

Field	Description
Leave Forfeit	Access to use the Forfeit Leave feature.
Leave Holiday	Access to the Leave Holiday feature
Leave Overview	Access to the Leave Overview feature to see an overview of the user's leave and the overview of leave taken by the user's employees.
Leave Setup	Access to the Leave Setup screen to carry out setup for general leave settings, leave scheme etc.
My Leave	Access to the My Leave screen to utilize feature such as leave application, viewing leave records, approving/rejecting leave and so on.
Setup Holiday	Access to use the Setup Holiday feature to set up the public holidays for each Office in the System.

MATERIAL

Field	Description
Free Item - Change Category	Defined access for users to work with Free Item records.
HRM - Material Receipt	Defined access to work with records on the Material Receipt screen.
HRM - Month End Stock	Access to view records on the Month End Stock screen.
Location Diagnostic Tool	Access to use the Location Diagnostic Tool in the System which is used to rectify duplicate material stock locations.
Material Inventory	Access to make changes to the Inventory.
Material Register - Bonded Stores	Defined access to work with Bonded Stores records.
Material Register - Consumables	Defined access to work with Consumable records.
Material Register - Free Items	Defined access to work with Free Item records.
Material Register - Provisions	Defined access to work with Provision records.
Material Register - Services	Defined access to work with Services records.
Material Register - Spare Parts	Defined access to work with Spare Parts records.
Material Register - Tools	Defined access to work with Tools records.
Material Transactions - Bonded Stores	Access to make changes to Bonded Stores records on the Transaction screen.
Material Transactions - Consumables	Access to make changes to Consumable records on the Transaction screen.
Material Transactions - Provisions	Access to make changes to Provision records on the Transaction screen.
Material Transactions - Spare Parts	Access to make changes to Spare Part records on the Transaction screen.
Material Transactions - Tools	Access to make changes to Tools records on the Transaction screen.
Material Transfer	Access to use the Material Transfer feature to carry out a material transfer in the System.
Stock Update - Bonded Stores	Access to carry out stock updates for Bonded Stores records.
Stock Update - Consumables	Access to carry out stock updates for Consumable records.
Stock Update - Provisions	Access to carry out stock updates for Provision records.
Stock Update - Spare Parts	Access to carry out stock updates for Spare Part records.
Stock Update - Tools	Access to carry out stock updates for Tools records.